TOWN OF GRANBY
PUBLIC WORK SESSION
JANUARY 25, 2017
6:00 P.M.
CALL TO ORDER
Supervisor
Williamson called the meeting to order at 6:06 P.M. Present for the roll call were Supervisor Williamson, Councilors Eric Clothier,
Tracy Doyle, Melissa Fortier and Lori Thrall.
Deputy John Snow Jr was also present.
There was 1 Resident in attendance.
COMMUNICATIONS AND ANNOUNCEMENTS
Danielle
McMullen of the Municipal Electric and Gas Alliance (MEGA) gave a presentation
on a new State program called Community Choice Aggregation. This program is for
Municipal Governments to control energy costs and save money. The program includes hydro, renewable and
solar power. The delivery would still be
through National Grid, but MEGA would be the supplier. The idea of the program is to work with other
Municipalities to form a larger group for better rates. The program is subject to NYSPSC approval and
requires an implementation plan, data protection and a Local Law.
Supervisor
Williamson reported the Western 7400 plow truck is now fully insured.
The
Board has received a letter from a Resident who is interested in the ZBA
position. The Board asked that she be
invited to an interview at the February 22nd work session.
Supervisor
Williamson stated Blue Skies Tower has submitted an email concerning a new cell
tower. He will send them a letter and
ask them to attend a Board Meeting.
The Attorney
for the Town has issued a letter required by the USDA covering Water Service
Area 6A.
OLD BUSINESS
Councilor
Fortier made a motion, seconded by Councilor Thrall for Deputy Supervisor Snow
Jr. to move forward with the addendum to the Employee Handbook, all were in
favor, none opposed. Employee schedules
will be due from Department Heads by February 15th.
Councilor
Thrall feels that some old business items are falling through the cracks. Things get discussed at a meeting and are
tabled and not brought up again. She
asked when and how we go about finalizing these items.
Councilor
Fortier asked Councilor Doyle if he was donating a computer for the Assessor as
discussed at the last meeting. Councilor
Doyle said the computer he had in mind was older than he thought and would not
be suitable. Deputy Supervisor Snow Jr.
said we may be able to used grant money from Water Service area 6A to purchase the
Assessor’s computer.
Councilor
Fortier made a motion, seconded by Councilor Doyle to allow Deputy Supervisor
Snow Jr. to purchase two computers, one
for the Assessor and one for the Assessor’s Clerk, all were in favor, none
opposed.
The
Board asked the Town Clerk to invite Mr. Matthew Ward to meet with them at 6:00
P.M. at the next Board meeting to speak to him about his proposal for the Town
Attorney position.
NEW BUSINESS
MOTIONS AND RESOLUTIONS
Councilor
Doyle made a motion, seconded by Councilor Thrall to pay the Stadium
International bill from Abstract #21-2016 in the amount of $17,501.77 to have
the engine rebuilt only, all were in favor, none opposed.
Councilor
Fortier made a motion, seconded by Councilor Doyle to amend Change Order #1 as
follows, all were in favor, none opposed.
Modification
#1 Installing and placing into service 1, 480
linear feet of 8” Ductile Iron Pipe, 2 fire hydrants and 3 gate valves on
Cowpath Road.
The installation of
the main along Cowpath Road will assist with long-term maintenance and
operation of the system and also increase reliability of water quality of the
system.
Modification Cost
$60,274.00
Modification
#2 Furnishing and installing 83 hydrant markers
5 feet in length with spring loaded connections.
The hydrant markers
will assist with long-term operation and maintenance of the system during
winter operations.
Modification Cost
$4,393.00
Modification
#3 Furnishing and installing a surge control
system and fire hydrant at the Cody Fire Station located on County Route 55.
OCWA operations and
maintenance staff have requested the surge control system at this location to
help alleviate water hammer conditions.
The Cody Fire Department has also requested an additional fire hydrant
at this location to assist in their operational activities.
Modification Cost
$48,838.20
Modification
#4 a
no cost time extension for the Project to June 30, 2017.
Additional contract
time is required to complete extra modification and restoration work.
Modification Cost $-0-
RESOLUTION
15-2017
WHEREAS, The Town of Granby has entered into an
Operations and Maintenance Agreement with OCWA for Water Service Area 6A
WHEREAS, The standardization and sole source
schedule from OCWA for this scope of work is as follows;
STANDARDARDIZATION PRODUCTS:
Bristol Babcock SCADA
equipment
Calciquest phosphate
Microwave Date Systems micro data radios
Neptune Corporation water meters
Sensus Corporation water meters
Ross Valves control
valves, pressure reducing valves
Stern PAC aluminum
coagulate
Pratt Butterfly Valve and
Duracyl Cylinder
Acutator remote
operation valve
John Deere backhoes
Caterpillar backhoes
GME trench
boxes
Pow-R-Mole trenchless
boring equipment
KIP large
format copier (new this year 2014)
SOLE SOURCE PROVIDERS:
SCADATEK, Inc. SCAD design, program
and implementation serivces
Genapole, Inc. Information
Technology Services Tech Support
EPM Power & Water
Solution Bristol Babcock SCADA
equipment and services
Fred’s Locksmith Locksmith Services
Henry Pratt Company Pratt Butterfly Valve &
Duracyl cylinder actuator
Carus Water Technoloties Caliquest water treatment chemicals
Kemira Water Solutions SternPac water treatment
chemicals
Microwave Date Systems Micro data radios
Ross Valves Control valve,
pressure reducing valves
Abj Fire Protection
Company Fire alarm system
testing and monitoring
NEW STANDARDIZAITON 2014
KIP – large format
copier/scanner
·
Current
Copier is KIP
·
Copier
is coupled to scanner (color)
·
Local
company service units
·
Programming
and software compatible for both units
·
OCWA
previously test served copier and scanner units and recommended KIP
NOW, THEREFORE, BE IT RESOLVED, that this standardization and sole
source schedule is hereby adopted by the Town of Granby as part of that
agreement.
Councilor
Fortier made a motion, seconded by Supervisor Williamson to accept Resolution 15-2017.
Supervisor Williamson Aye Councilor
Clothier Aye
Councilor Doyle Aye Councilor Fortier Aye
Councilor Thrall Aye
Deputy
Supervisor Snow Jr. informed the Board the packets for the Annual Audit are in
their mailboxes. He asked the Board to please make appointments with the
Departments to go over their records. He
is also working on the Annual Report.
Copies of the accounts he has completed are in the Board member’s
mailboxes. He also reported the Codes
Officer has set up his training for the solar, which is the fourth high impact
item necessary for the solar grant.
Deputy Supervisor Snow Jr. went through the Community Center with a
Contractor who gave him some really good ideas about what could be done with
the building.
PAYMENT OF TOWN BILLS
Councilor
Fortier made a motion, seconded by Councilor Thrall to pay the Town Bills as
audited on Abstracts #2 and 2A, all were in favor, none opposed.
General Fund $9,219.84 Highway
Fund $1,537.28
Capital Projects (H) Fund $54,825.02
Deputy
Supervisor Snow Jr. said a technician from Volney Multiplex came in this week
and enabled access to the live feed of the security cameras located at the
front and back parking lots and front entrance to the Town Clerk, Court Clerk
and Supervisor’s Clerk.
The Board
discussed the possibility of renting kennel space from the Dog Control Officer
in the Town of Hannibal instead of using the Oswego Shelter. Deputy Supervisor Snow Jr. feels we need to
review and make changes to the agreement.
Supervisor Williamson feels the Board should go and look at the Hannibal
Dog Control Officer’s Kennel before making any decisions about renting
space.
Councilor
Doyle stated due to recent issues and concerns from Residents, he would like to
form a Committee regarding Water Service Area 6A as well as the upcoming Water
Service Area 7 to include Deputy Supervisor John Snow Jr and the Town Clerk,
Janet Ingersoll.
Councilor
Doyle made a motion, seconded by Councilor Fortier, that any decisions that
need to be made with any water issues should be brought to the Committees
attention. No single person will be
allowed to make a decision before getting approval from the Committee.
Councilor Clothier Aye Councilor
Doyle Aye
Councilor Fortier Aye Councilor Thrall Aye
Supervisor Williamson Aye
Councilor
Thrall, as liaison for the Planning Board, met with Planning Board Chairman
Paul Ketchum and they discussed obtaining maps for existing and proposed water
districts. Deputy Supervisor Snow Jr.
met with Mr. Ketchum and provided him with Excel spread sheets of the
information he was looking for.
Councilor Thrall also asked when the Board would be reviewing the
Comprehensive Plan. Deputy Supervisor
Snow Jr. stated the Planning Board has sent Attorney for the Town Chatfield
zoning revisions and are waiting to hear from him and Mr. Ketchum is working on
the demographics of the Comprehensive Plan.
Councilor
Thrall made a motion, seconded by Councilor Fortier to change the time of the
February 8th, meeting from 7:00 P.M. to 6:00 P.M., all were in
favor, none opposed.
DATES FOR UPCOMING MEETINGS
Board
Meeting February 8, 2017 at 6:00 P.M.
Public
Work Session February
22, 2017 at 6:00 P.M.
ADJOURNMENT
Councilor
Doyle made a motion, seconded by Councilor Clothier to adjourn the meeting, all
were in favor, none opposed.
Meeting
adjourned at 7:21 P.M.
