TOWN OF GRANBY
PUBLIC WORK SESSION
DECEMBER 29, 2016
4:00 P.M.
CALL TO ORDER
Deputy
Supervisor Snow Jr. called the meeting to order at 4:10 P.M. Present for the roll call were Deputy
Supervisor John Snow Jr, Councilors Tracy Doyle, Melissa Fortier and Lori
Thrall. Supervisor Williamson and Councilor
Eric Clothier were not present. There
was 1 Residents in attendance.
COMMUNICATIONS AND
ANNOUNCEMENTS
The
Town has received notification of the Tug Hill educational classes on March 30,
2017. If you plan to attend, please have
the completed form to the Supervisor’s Clerk by the end of February.
Councilor
Doyle made a motion, seconded by Councilor Thrall to allow Supervisor
Williamson to issue a Proclamation for School Choice Week, all were in favor,
none opposed.
The Organizational Meeting will be January 4th
at 6:00 P.M.
The
Board discussed changing the insurance for the non-bargaining Employees to the
Teamsters Insurance Plan. The Board
decided to leave the insurance as it is for this year and possible seek Dental
Insurance. The Board will have a
discussion in August about changing the insurance for next year.
Doug
Miller of Miller Engineering is working with Supervisor Williamson to put
together the items needed by the USDA to cover the funding letter.
Councilor
Doyle made a motion, seconded by Councilor Fortier to enter into Executive
Session to discuss potential legal issues, all were in favor, none
opposed.
The
Board entered into Executive Session at 4:30 P.M.
Councilor
Doyle made a motion, seconded by Councilor Thrall to re-convene the regular
meeting, all were in favor, none opposed.
The
meeting was re-convened at 5:10 P.M.
No
action was taken in Executive Session.
OLD BUSINESS NEW
BUSINESS
The
Board discussed the changes to the Employee Handbook as proposed by Councilor
Fortier.
Councilor
Doyle made a motion, seconded by Councilor Fortier to approve the addendum to
the Employee Handbook as discussed, all were in favor, none opposed.
Councilor
Fortier made a motion, seconded by Councilor Thrall to approve the Holiday
Schedule for 2017, all were in favor, none opposed.
Councilor
Fortier made a motion, seconded by Councilor Thrall to include the Town Clerk
and the Head Court Clerk in the New York City Training, all were in favor, none
opposed.
MOTIONS AND
RESOLUTIONS
Resolution 2016-19
WHEREAS, buildings are
the single largest user of energy in the State of New York; the poorest
performing buildings typically use several times the energy of the highest
performing buildings—for the exact same building use; and
WHEREAS, collecting, reporting, and sharing building energy data on a regular
basis allows municipal officials and the public to understand the energy
performance of municipal buildings relative to similar buildings nationwide,
and equipped with this information the Town of Granby is able to make smarter,
more cost-effective operational and capital investment decisions, reward
efficiency, and drive widespread, continuous improvement; and
WHEREAS, the Granby Town Board desires to use Building Energy Benchmarking, a
process of measuring a building’s energy use, tracking that use over time, and
comparing performance to similar buildings, to promote the public health,
safety, and welfare by making available good, actionable information on
municipal building energy use to help identify opportunities to cut costs and
reduce pollution in the town; and
WHEREAS, as such the
Granby Town Board desires to establish procedure or guideline for town staff to
conduct such Building Energy Benchmarking; and
NOW THEREFORE, IT IS HEREBY RESOLVED AND DETERMINED, that the following
specific policies and procedures are hereby adopted and imposed as active and
affirmative financial internal control procedures of the Town of Granby;
BUILDING ENERGY BENCHMARKING POLICY/PROCEDURES
§1. DEFINITIONS
(A) “Benchmarking Information” shall mean information generated by Portfolio
Manager, as herein defined including descriptive information about the physical
building and its operational characteristics.
(B) “Building Energy Benchmarking” shall mean the process of measuring a
building’s Energy use, tracking that use over time, and comparing performance
to similar buildings.
(C) “Commissioner” shall mean the head of the Department.
(4) “Covered Municipal Building” shall mean a building or facility that is
owned or occupied by the Town of Granby that is 1,000 square feet or larger in
size.
(5) “Department” shall mean the Town of Granby Clerk’s Office.
(6) “Energy” shall mean electricity, natural gas, steam, hot or chilled water,
fuel oil, or other product for use in a building, or renewable on-site
electricity generation, for purposes of providing heating, cooling, lighting,
water heating, or for powering or fueling other end-uses in the building and
related facilities, as reflected in Utility bills or other documentation of
actual Energy use.
(7) “Energy Performance Score” shall mean the numeric rating generated by
Portfolio Manager that compares the Energy usage of the building to that of
similar buildings.
(8) “Energy Use Intensity (EUI)” shall mean the kBTUs (1,000 British Thermal
Units) used per square foot of gross floor area.
(9) “Gross Floor Area” shall mean the total number of enclosed square feet
measured between the exterior surfaces of the fixed walls within any structure
used or intended for supporting or sheltering any use or occupancy.
(11) “Portfolio Manager” shall mean ENERGY STAR Portfolio Manager, the
internet-based tool developed and maintained by the United States Environmental
Protection Agency to track and assess the relative Energy performance of
buildings nationwide, or successor.
(12) “Utility” shall mean an entity that distributes and sells Energy to
Covered Municipal Buildings.
(13) “Weather Normalized Site EUI” shall mean the amount of Energy that would
have been used by a property under 30-year average temperatures, accounting for
the difference between average temperatures and yearly fluctuations.
§2. APPLICABILITY
(1) This policy is applicable to all Covered Municipal Buildings as defined in
Section 2 of this policy.
(2) The Commissioner may exempt a particular Covered Municipal Building from
the benchmarking requirement if the Commissioner determines that it has
characteristics that make benchmarking impractical.
§3. BENCHMARKING REQUIRED FOR COVERED MUNICIPAL BUILDINGS
(1) No later than December 31, 2016, and no later than May 1 every year
thereafter, the Commissioner or his or her designee from the Department shall
enter into Portfolio Manager the total Energy consumed by each Covered
Municipal Building, along with all other descriptive information required by Portfolio
Manager for the previous calendar year.
(2) For new Covered Municipal Buildings that have not accumulated 12 months of
Energy use data by the first applicable date following occupancy for inputting
Energy use into Portfolio Manager, the Commissioner or his or her designee from
the Department shall begin inputting data in the following year.
§4. DISCLOSURE AND PUBLICATION OF BENCHMARKING INFORMATION
(1) The Department shall make available to the public on the internet
Benchmarking Information for the previous calendar year:
(a) no later than December 31, 2016 and by September 1 of each year thereafter
for Covered Municipal Buildings; and
(2) The Department shall make available to the public on the internet and
update at least annually, the following Benchmarking Information:
(a) Summary statistics on Energy consumption for Covered Municipal Buildings
derived from aggregation of Benchmarking Information; and
(b) For each Covered Municipal Building individually:
(i) The status of compliance with the requirements of this Policy; and
(ii) The building address, primary use type, and gross floor area; and
(iii) Annual summary statistics, including site EUI, Weather Normalized Source
EUI, annual GHG emissions, and an Energy Performance Score where available; and
(iv) A comparison of the annual summary statistics (as required by Section
5(2)(b)(iii) of this Policy) across calendar years for all years since annual
reporting under this Policy has been required for said building.
§5. MAINTENANCE OF RECORDS
The Department shall maintain records as necessary for carrying out the
purposes of this Policy, including but not limited to Energy bills and other
documents received from tenants and/or Utilities. Such records shall be
preserved by the Department for a period of three (3) years.
§6. ENFORCEMENT AND ADMINISTRATION
(1) The Commissioner or his or her designee from the Department shall be the
Chief Enforcement Officer of this Policy.
(2) The Chief Enforcement Officer of this Policy may promulgate
regulations necessary for the administration of the requirements of this
Policy.
(3) Within thirty days after each anniversary date of the
effective date of this Policy, the Chief Enforcement Officer shall submit a
report to the Town of Granby including but not
limited to summary statistics on Energy consumption for Covered Municipal
Buildings derived from aggregation of Benchmarking Information, a list of all
Covered Municipal Buildings identifying each Covered Municipal Building that
the Commissioner determined to be exempt from the benchmarking requirement and
the reason for the exemption, and the status of compliance with the
requirements of this Policy.
FURTHER RESOLVED, the
Town Board, in regular session duly convened, does hereby authorize and direct the
Supervisor or Clerk of the Town of Granby to execute such other and additional
documents as may be required for to perfect the resolutions herein;
Councilor
Doyle made a motion, seconded by Councilor Thrall to approve Resolution 2016-19,
a roll call vote was taken.
Supervisor Williamson Absent Councilor
Doyle Aye
Councilor Clothier Absent Councilor Fortier Aye
Councilor Thrall Aye
PAYMENT OF TOWN BILLS
Councilor
Thrall made a motion, seconded by Councilor Fortier to pay the Town bills as
audited on Abstract #24, all were in favor, none opposed.
General Fund $12,669.56 Highway
Fund $8,788.48
DATES FOR UPCOMING
MEETINGS
Organizational
Meeting January 4, 2017 at 6:00 P.M.
Town
Board Meeting January
11,2017 at 7:00 P.M.
Public
Work Session January
25, 2017 at 6:00 P.M.
ADJOURNMENT
Councilor
Thrall made a motion, seconded by Councilor Fortier to adjourn the meeting, all
were in favor, none opposed.
Meeting
adjourned at 5:45 P.M.
