TOWN OF GRANBY
PUBLIC WORK SESSION
NOVEMBER 23, 2016
6:00 P.M.
CALL TO ORDER
Supervisor
Williamson called the meeting to order at 6:04 P.M. Present for the roll call were Supervisor Ed
Williamson, Councilors Eric Clothier, Melissa Fortier and Lori Thrall,
Councilor Tracy Doyle was not present.
Deputy Supervisor John Snow Jr. and Highway Superintendent Jeff Richards
were also present. There was 1 Resident
in attendance.
Doug
Miller of Miller Engineering gave an update on Water Service Area 6A. He went over project costs, the project
budget and what options we have to use the grant money. Mr. Miller reviewed Change Order No. 1 with
the Board. He reviewed modifications one
through five and explained why each one was necessary. He reported all pipes have been pressure
tested, flushed and chlorinated and the system is now operational.
RESOLUTION 18-2016
WHEREAS;
The Town of Granby has agreed to Modify the original contract entered into with
W.D. Malone Trucking & Excavating Inc. for Water Service Area 6A and
WHEREAS; These
modifications will be to the benefit of the entire Water Service Area 6A and
are as follows;
Modification
#1 Installing and placing into service 1, 480
linear feet of 8” Ductile Iron Pipe, 2 fire hydrants and 3 gate valves on
Cowpath Road.
The installation of
the main along Cowpath Road will assist with long-term maintenance and
operation of the system and also increase reliability of water quality of the
system.
Modification Cost
$60,274.00
Modification #2 Furnishing and installing 83 hydrant markers
5 feet in length with spring loaded connections.
The hydrant markers
will assist with long-term operation and maintenance of the system during
winter operations.
Modification Cost
$4,393.00
Modification #3 Furnishing and installing a surge control
system at the Granby Fire Station located on County Route 8.
OCWA operations and
maintenance staff have requested the surge control system at this location to
help alleviate water hammer conditions.
Modification Cost
$54,592.80
Modification #4 Furnishing and installing a surge control
system and fire hydrant at the Cody Fire Station located on County Route 55.
OCWA operations and maintenance
staff have requested the surge control system at this location to help
alleviate water hammer conditions. The
Cody Fire Department has also requested an additional fire hydrant at this
location to assist in their operational activities.
Modification Cost
$48,838.20
Modification #5 a no cost time extension for the Project to
June 30, 2017.
Additional contract
time is required to complete extra modification and restoration work.
Modification Cost $-0-
NOW THEREFORE, BE IT
RESOLVED; That
in executing Change Order No. 1 with the modifications agreed upon, it is
mutually agreed that the costs provided herein will be accepted by the
Contractor, W.D. Malone Trucking $ Excavating Inc., as full compensation for
all costs associated with these modifications in the work, including all
direct, indirect and impact costs which may be required to complete these
modifications, and all other work of this contract, including any previous
executed modifications, if any, within the stipulated contract completion
time.
Councilor
Clothier made a motion, seconded by Councilor Fortier to accept Resolution
18-2016
A
roll call vote was taken
Supervisor Williamson Aye Councilor
Thrall Aye
Councilor Clothier Aye Councilor
Doyle Absent
Councilor Fortier Aye
COMMUNICATIONS AND
ANNOUNCEMENTS
Each
Board Member has a copy of a letter from the New York State Department of
Public Service regarding pamphlets that can be ordered regarding the services
they offer to the Community.
The
Granby Center Fire District has sent a letter stating they would like to take
Lead Agency on their expansion project.
The Planning Board has indicated they would like to take Lead Agency. Planning Board Member Jeff Richards stated
that the Fire District has not sent the Town any plans regarding the expansion
and the SEQR they sent was not filled out correctly. Mr. Richards stated this is the Planning
Board’s job.
Supervisor
Williamson stated the Cowpath plan has been accepted by Rural Development.
The
property owner on Leo Mar Drive has been notified that undersized vacant lots
in Water Service Area 6A will be assessed as ¼ EDU.
The
Board has been given a copy of an email explaining the Solar Exemption form
must be submitted by March 1st.
Councilor Fortier had a discussion with Assessor Roach and he explained
he has no authorization to extend the March 1st deadline as set by
the State of New York. The homeowner was
sent a notice of the deadline date for the solar exemption and also of the new assessment
which they could have grieved.
Supervisor
Williamson reported that the Budget Officer has filed the 2017 Adopted Budget
with the Town Clerk.
OLD BUSINESS
NEW BUSINESS
Budget
Officer Snow Jr. is recommending the hourly Clerks be paid for Monday November
21, when Supervisor Williamson closed the building due to the weather at 8:15
A.M. before all the hourly Employees had arrived. The Employee handbook does not give clear
direction on this issue. Mr. Snow Jr.
urged the Board to work on a plan for closing in inclement weather. Councilor Fortier suggested creating a
calling order for each Department Head.
If the Supervisor decides to close the building, he needs to call
certain people who need to call other Employees so everyone is informed.
Councilor
Fortier made a motion, seconded by Councilor Thrall to approve the
recommendations by the Budget Officer as stipulated in the Agenda to pay the
hourly Employees for Monday November 21, 2016 this one time only,
all were in favor, none opposed.
Budget
Officer Snow Jr. requested the Board have a discussion regarding changes to
Employee practices including Holiday pay, sick and personal time and
schedules.
MOTIONS AND
RESOLUTIONS
Councilor
Fortier made a motion, seconded by Councilor Clothier to approve the following
Budget Adjustments, all were in favor, none opposed.
A2115
add $125.00 A2655 add $30.00 A2701 add $90.00
A2770
add $2,000.00 A7610.4 add
$1,151.00 A9060.8
add $8,825.00 A8020.1 add $325.00 A8020.4 subtract $200.00 A8010.1 subtract $841.00
A3120.1
add $750.00 A1660.4 subtract $1,500.00
A1420.4
subtract $5065.00
PAYMENT OF TOWN BILLS
Councilor
Fortier made a motion, seconded by Councilor Thrall to pay the Town Bills as audited
on Abstract# 22, all were in favor, none opposed.
General Fund $27,732.76 Highway
Fund $41,306.80
WSA 6A (H) Fund $107,514.05
Councilor
Fortier made a motion, seconded by Councilor Thrall to pay Abstract #22A, all
were in favor, none opposed.
General Fund (22A) $96.77
Budget
Officer Snow Jr. will have a discussion with Codes Officer Hanford regarding a
new computer for the Codes Office.
Several computers still have Windows 7 and will not upgrade to Windows
10. He would also like to purchase 2
Chrome Books for the Planning Board. He
will check on pricing and have recommendations for the next meeting.
Budget
Officer Snow Jr. told the Board the Comprehensive Plan recommendations have been
forwarded to Attorney Chatfield.
DATES FOR UPCOMING
MEETINGS
Town
Board Meeting December
14, 2016 at 7:00 P.M.
Public
Work Session December
28, 2016 at 6:00 P.M.
ADJOURNMENT
Councilor
Clothier made a motion, seconded by Councilor Fortier to adjourn the meeting,
all were in favor, none opposed.
Meeting
adjourned at 7:14 P.M.
