TOWN OF GRANBY
PUBLIC WORK
SESSION/BUDGET WORKSHOP
OCTOBER 28, 2015
6:00 P.M.
CALL TO ORDER
Supervisor
Williamson called the meeting to order at 6:03 P.M. Present for the roll call were; Supervisor Ed Williamson, Councilors Lori
Blackburn, Matt Callen, Eric Clothier and Brenda Frazier-Hartle. Deputy
Supervisor/Budget Officer John Snow Jr. was also present. There were 4
Residents and Guests in attendance.
COMMUNICATIONS AND ANNOUNCEMENTS
Supervisor
Williamson announced that the Town Offices will be closed on Tuesday November 3rd,
2015 for Election Day.
Supervisor
Williamson wrote a letter to Senator Patty Ritchie regarding grant money for
plow trucks. The Board has a copy of her
answer.
Brooks
Wright from KBM Management explained insurance coverage for the non-union
employees will have a minor plan change as of January 1st, 2016,
along with a 7.3% rate increase. If the insured
hits their deductible, they will now be responsible for 20% of the bills instead
of 10%.
OLD BUSINESS
NEW BUSINESS
The
Board started the Budget Workshop discussing Special Districts. The Board was in agreement with the Special
District section of the Budget.
Budget
Officer Snow Jr. reiterated that the Budget is at the broadest level of control
for the Town Board. In January it will
be broken down into line items.
Budget
Officer Snow Jr. stated there would be no raises for Elected Officials and a 2%
raise for Appointments and Hired Employees per the handbook.
In the
Judicial section Budget Officer Snow Jr. proposed the personal services line, A1110.1,
to be changed to $62,392. This reflects
no change for the Judges and a 2% increase for the Court Clerks. Also he recommends changing the contractual
amount, A1110.4, to $4,500.
In
Administration line item A1220.1, personal services, he is recommending
$52,171. This is a 2% increase for the
Deputy Supervisor and a small increase to offset insurance increase for the
Supervisor’s Clerk. Councilor Blackburn
questioned why the Supervisor’s Clerk is not getting 2% the same as the other
Clerks. Budget Officer Snow Jr. said it
was because of the large increase she received last year. It was decided the Supervisor’s Clerk would
receive a 2% increase and Supervisor’s Contractual, A1220.4, will be set at
$4,400.
The
Assessor will receive a 2% increase as well as the Assessor’s Clerk for a total
of $32,102 in line item A1355.1. He is
recommending $3,500 for Assessor’s Contractual, A1355.4. The Board of Assessment Review will remain the
same.
Line
item A1362.4, Tax Collection Expenses is new this year to monitor the expenses
incurred for property tax collection which is not considered to be the Town
Clerk’s normal day to day operations. He is recommending $1,500 for this line
item.
Town
Clerk Personal Services, line item A1410.1, $35,364, which reflects a 2%
increase for Deputy Town Clerk and Deputy Tax Collector, Town Clerk remains the
same. Town Clerk Contractual, A1410.4, is $5,000.
Line
item A1620.2, Buildings & Equipment, Budget Officer Snow Jr. is
recommending $5,000 instead of $25,000.
He does not foresee any large expenditure in this area. Line
item A1670.4 Central Print & Mail reflects a increase from $10,000 to
$12,500 and new line item A1650.4, Central Communications, $2000 for computer
repair.
Line
Item A1910.4, Unallocated Insurance the Budget Officer recommends $35,000.
Public
Safety line item A3120.01, Police Services, $6,630 reflects a 2% increase for
the Constables. Police Contractual, line
item A3120.4 $1,000, for a total of $7,630.
Traffic
Control Contractual, line item A3310.4, Budget Officer Snow Jr recommends
$1,500 instead of $3,500.
Control
of Dogs Personal Services remains the same and Control of Dogs Contractual,
A3510.4, stays at $5,000 instead of $11,500.
Budget
Officer Snow Jr. has increased line item A4020.1, Registrar, to $1,620. There has been an increase in Marriage/Death
Certificates.
Budget
Officer Snow Jr. suggested reducing the Highway Superintendent’s salary to
$36,000 with a stipend of $7,500 if the individual elected opts out of
insurance coverage. The Board agreed on a salary of $38,400 with a stipend of
$8,500.
Town
Transportation, line item A5997.4, change to $500 instead of $2,000.
Recreation
equipment, A7197.2, is a new line item in the amount of $500. Youth Personal Services remains the same and
line item A7310.4 Youth Program Contractual $3,000.
Line
item A7550.4, Celebrations (Family Fun Day) Contractual $2,000.
Code
Enforcement Personal Services, line item A8664.1, is a change to $28,488 which
reflects a 2% increase for the Code Enforcement Officers and the Codes
Clerk. Code Enforcement Contractual,
line item A8664.4, is a change to $5,000 for a total of $33,488.
In the
Employee Benefits area Budget Officer Snow Jr. has recommended $2,500 instead
of $2,000 for Unemployment Insurance, A9050.8 and $150 for Disability Insurance
A9055.8.
Budget
Officer Snow Jr.’s proposed Tax Levy for the 2016 Budget is $72,433. This reflects a .3% increase.
He
would like to keep Interest and Penalties on taxes, A1090, at $8,500 as opposed
to $7,500, Sales Tax, A1120, at $250,000 instead of $237,000 and Franchises,
A1170 at $37,500 instead of $38,000.
In the
Departmental Income section Budget Officer Snow Jr. recommends A1255, Clerk
Fees be set at $2,000 instead of $2,200 and Zoning Fees, A2110, at $225 instead
of $500.
As for
Use of Money, the Budget Officer suggests changing A2401, Interest and Earnings
to $400 and Community Center Rental, A2440, to $3,750.
For
Licenses and Permits, Budget Officer Snow Jr. would like to change A2501, Business
Licenses to $15 instead of $25 and Building Permits, A2555, to $20,000.
Budget
Office Snow Jr feels Fines and Forfeited Bail, A2610 should be set at
$65,000.
Sale
of Property and Compensation line item A2666, minor sales $100 and A2770,
Health Insurance Compensation $4500.
The
Board was agreeable with all of the above changes.
MOTIONS AND RESOLUTIONS
Councilor
Frazier-Hartle made a motion to hold the Budget Public Hearing on November 10,
2015 at 7:00 P.M., Councilor Callen seconded the motion, all were in favor,
none opposed.
Councilor
Clothier made a motion to allow the Town Clerk to advertise the Public Hearing
in The Newspaper, Councilor Blackburn seconded the motion, all were in favor,
none opposed.
PAYMENT OF TOWN BILLS
Councilor
Blackburn made a motion to pay the Town Bills as audited on Abstracts #20, 20A
and 20B, Councilor Clothier seconded the motion, all were in favor, none
opposed
General Fund $16,483.83 Highway
Fund $12,087.54
Councilor
Callen made a motion to allow Supervisor Williamson to sign the insurance
policy with Eastern Shore Associates for the bonding of the Supervisor and Town
Clerk, Councilor Blackburn seconded the motion, all were in favor, none
opposed.
The
Town Board decided to change the November Public Work Session scheduled for
Wednesday November 25th to Tuesday November 24th at 7:00
P.M. and the December Public Work Session scheduled for Wednesday December 23rd
to Wednesday December 30th at 6:00 P.M.
Councilor
Frazier-Hartle made a motion to enter into Executive Session to discuss the
possible appointment of a Town Justice and a legal issue, Councilor Callen
seconded the motion, all were in favor, none opposed.
The
Board entered into Executive Session at 7:55 P.M.
Councilor
Frazier-Hartle made a motion to re-convene the meeting, Councilor Callen seconded the motion, all were in
favor, none opposed.
The
meeting re-convened at 8:40 P.M.
The
Board would like to meet with the four individuals that sent letters of interest
for the Justice Position on November 10th, 2015 beginning at 6:00
P.M.
DATES FOR UPCOMING MEETINGS
Budget
Public Hearing November 10, 2015 at
7:00 P.M.
Town
Board Meeting November 10, 2015
Immediately following Budget Hearing
Public Work Session November
24 2015 at 7:00 P.M.
ADJOURNMENT
Councilor
Frazier-Hartle made a motion to adjourn the meeting, Councilor Callen seconded the motion, all were in
favor, none opposed.
Meeting
adjourned at 8:40 P.M.
